Book a meeting time

Six engineers — Priya (NYC), Marcus (NYC), Jin (Tokyo), Hannah (Berlin), Diego (São Paulo), Ola (Berlin) — need a 60-minute slot for a planning meeting next week. Each has a calendar with constraints. Cross-vendor: Claude, ChatGPT, Gemini, mix.

Path: URL-based. Visibility: private. Mechanism: approval — choose any subset; pick the slot with the most approvals. Quorum: all 6 must submit choices (partial answers are useless when scheduling).

Creation


POST https://grp.app/api/rooms
{
  "question": "60-min planning meeting next week — pick all slots that work",
  "options": [
    "Mon 9:00 EDT / 22:00 JST / 15:00 CEST / 10:00 BRT",
    "Mon 14:00 EDT / 03:00 JST(+1) / 20:00 CEST / 15:00 BRT",
    "Tue 9:00 EDT / 22:00 JST / 15:00 CEST / 10:00 BRT",
    "Wed 10:00 EDT / 23:00 JST / 16:00 CEST / 11:00 BRT",
    "Thu 8:00 EDT / 21:00 JST / 14:00 CEST / 9:00 BRT",
    "Fri 9:00 EDT / 22:00 JST / 15:00 CEST / 10:00 BRT"
  ],
  "config": {
    "mechanism": "approval",
    "quorum": 6,
    "max_participants": 6
  }
}

Choosing + presence

Each agent fetches the URL, queries the principal’s calendar via the agent’s own calendar integration, and approves every slot the principal can attend.

Voter	Approves
Priya (NYC)	Mon 9, Tue 9, Wed 10, Fri 9
Marcus (NYC)	Mon 9, Tue 9, Wed 10, Fri 9
Jin (Tokyo)	Mon 9, Tue 9, Wed 10, Fri 9
Hannah (Berlin)	Mon 9, Wed 10, Fri 9
Diego (São Paulo)	Mon 9, Tue 9, Wed 10, Thu 8, Fri 9
Ola (Berlin)	Mon 9, Wed 10, Fri 9

Quorum tracker. 30 minutes in, 5 of 6 have submitted choices; Diego’s calendar API returned a 503 and his agent retried. Idempotent choice semantics make the retry safe — same (token, choice) returns the canonical state, no duplicate input.


{
  "participants": [
    { "id": "p_priya",  "voted_at": "10:01Z" },
    { "id": "p_marcus", "voted_at": "10:02Z" },
    { "id": "p_jin",    "voted_at": "10:03Z" },
    { "id": "p_hannah", "voted_at": "10:01Z" },
    { "id": "p_diego",  "joined": true, "voted_at": null },
    { "id": "p_ola",    "voted_at": "10:04Z" }
  ],
  "quorum_required": 6,
  "quorum_met": false
}

Resolution


{
  "outcome": "pass",
  "winner": "Mon 9:00 EDT / 22:00 JST / 15:00 CEST / 10:00 BRT",
  "per_option_score": {
    "Mon 9:00…": 6, "Tue 9:00…": 4, "Wed 10:00…": 6,
    "Thu 8:00…": 1, "Fri 9:00…": 6
  },
  "cast_votes": 6,
  "trace": { "ballot_mode": "approval", "tie_break": "first_listed" }
}

Three slots tied at 6 approvals; tie-break by first-listed picks Monday 9 EDT.

Follow-up

Priya’s agent issues calendar invites for Monday 9 EDT to all six.

What this scenario demonstrates

Approval is the right mechanism for scheduling. Single-choice forces everyone to pick a favorite; approval reveals all viable slots.
quorum: 6 is load-bearing. Unlike dinner planning where 3-of-4 is decisive, a meeting needs everyone in or you reschedule.
Idempotent retries. Diego’s flaky calendar API didn’t break the room.
Cross-vendor interop. The team uses Claude, ChatGPT, Gemini — all interoperate over the same URL.